Redbooth vs Smartsheet
Smartsheet's grid works well for spreadsheet-native teams. Redbooth gives you tasks, timelines, chat, and AI predictions without the spreadsheet learning curve — and a real free plan.
No credit card needed | Free forever for up to 2 users
Last updated: September 2026. Smartsheet is a registered trademark of Smartsheet Inc. Feature information is accurate as of publish date and may change — verify current details on smartsheet.com. See current Redbooth plans and pricing.
Feature-by-Feature Comparison
Smartsheet's strength is the grid — here's what it costs to get everything else
| Feature | Redbooth | Smartsheet |
|---|---|---|
| Task & project management | ||
| Kanban-style card view | ||
| Timeline / Gantt view | Business plan and up | |
| Built-in HD video conferencing | ||
| Built-in team chat | ||
| Time tracking on every plan | ||
| AI task & deadline predictions | Enterprise plan only (custom pricing) | |
| File storage & third-party integrations | ||
| Free plan available | Discontinued Aug 2024 — 30-day trial only |
Why Teams Switch from Smartsheet
The pattern we hear most: powerful for spreadsheet experts, a barrier for everyone else
It comes up most with construction companies and logistics companies whose field teams need a simple task view, not a grid.
See Redbooth in Action
Organize, communicate, and visualize your work — all in one place
Teams Who Made the Switch
"It helps me stay organized as I juggle multiple competing priorities and deadlines. I'd be completely lost without it!"
"As a small business owner it helps me and my team stay organized and on top of things."
"Helps to keep work organized and it's an easy-to-use tool to distribute tasks and keep the team updated on the advances and setbacks."
Redbooth vs Smartsheet: Common Questions
Does Redbooth have a free plan like Smartsheet used to?
Yes. Redbooth's free plan is ongoing with no time limit, unlike Smartsheet, which discontinued its free tier for new signups and now only offers a 30-day trial.
Can I import my Smartsheet sheets into Redbooth?
Yes. You can bring over your tasks, projects, and due dates so your team keeps working without losing existing project data.
Do I need to be comfortable with spreadsheets to use Redbooth?
No. Redbooth is built around tasks, boards, and timelines rather than a grid, so teams who find Smartsheet's spreadsheet-style interface a barrier tend to get moving faster.
Why do teams switch from Smartsheet to Redbooth?
Most commonly it's the combination of losing the free tier, needing Enterprise pricing to get AI features, and wanting built-in chat and video instead of a spreadsheet-only workspace.
Is there a free plan to try Redbooth first?
Yes, you can start a free trial with no credit card required and test the full feature set with your real projects before deciding.
Ready for Project Management Without the Grid?
Join 1M+ professionals managing tasks, timelines, chat, and video in one workspace with Redbooth
No credit card needed | Free forever for up to 2 users