Project Management Guide

Redbooth’s Guide to Organizing Your Work

We’ve curated these resources from our experience with tens of thousands of teams that use Redbooth. We aim for this to be the ultimate resource for learning more about how to organize your work and run more successful projects. Our content team writes constantly, so this guide will continue to expand.

Additional questions or feedback? Let us know!

Getting Started

Whether you’re new to project management or just trying to brush up on your skills, this section has the foundational knowledge to help make your projects more efficient and successful.

Getting Started with Project Management

If you’re here, you’re probably new to project management or looking to refresh your knowledge of the basics. By gaining an understanding of how project management works, you can avoid the pitfalls of mismanagement and start your team on a happy and productive path.

5 Things to do Before You Start a Project

In a project, planning sets you up for success, even if you think the process might slow you down. On the other hand, you might think that more planning results in better outcomes, but it can lead to analysis paralysis instead. The right solution lies somewhere in between: You have to plan, but you also have to begin.

How to Build the Perfect Project Plan

A project plan is that big snapshot, but it’s also a living document – a daily record of what’s getting done, the conversations between colleagues, the upcoming to-dos, and the deadline keeper.

The Frameworks of Project Management

Agile, PERT, Gantt charts, and more. There are many frameworks with which to organize your projects, and we’ll cover them here. We’ll also help you determine the most appropriate for your team or project.

A Super-Quick Guide to PERT, Critical Path, and All the Other Ways to Manage a Project

Most project managers are familiar with Agile and the Scrum Board. Agile works for fast-moving startup teams that need to deliver new products constantly. While Agile has many benefits, it is only one of several ways to manage a project. In this short guide, we’ll look at several established project management systems, including PERT, Critical Path, and Critical Chain, to help you find new ways to make your next project a success.

Process Groups and the 5 Steps of Traditional Project Management

What are process groups and how to they keep your project moving forward? This article explains how process groups and the 5 steps of traditional project management work synonymously to bring your project full-circle.

A Comprehensive Guide to Agile Project Management

Agile‘s quick production cycles and collaborative processes make it a great choice for project management. In this article, we zero in on the strategies you can implement right away to become a more agile team. We discuss agile vs. waterfall, agile team roles, setting up a scrum board, and how to manage your time to help PMs everywhere find success with agile.

The Foundation of Project Management: Your Team

There is no “I” in “Team” and there is no “I” in “Project Management”. Your team is what propels a project forward. We explore the main roles of traditional teams in project management, how to foster communication between team members and, most importantly, how to keep your team on track to meet your goals and deadlines.

The 3 Main Roles in an Agile Team

Everyone claims to be agile these days – but what does a successful Agile team really look like? In this article, we go back to the basics of Agile project management and explain how the product owner, scrum master, and team member contribute to continuous, rapid improvement.

Project Management Best Practices

Workplans, meetings and visualizations, oh my! Set your team up for success by implementing best practices into your project plan. We get into the nitty gritty “how to”s of project management, utilizing templates for faster workflow and diving deep into visual project management.

Pre-mortems and Post-mortems: the 2 Most Important Parts of Any Project

A failed project is fertile grounds for team growth. In this article, we lay out a strategy for conducting productive project pos-tmortems (and pre-mortems!) and include a template to use in your analysis.

Making Projects Visual with Gantt Charts

By making time visual, a Gantt chart reduces cognitive load and increases productivity. Learn how to implement visual project management into your strategy and zip through your next project with a faster flow.

The Data on Your Productivity

Redbooth users have generated over 1.8 million projects and 28 million tasks since Redbooth was launched. We like to mine the anonymized data and see what trends we can discover. In what month are our users most productive? Which country finished tasks the quickest? And what does it all mean?

Everybody’s Working for the Weekend, But When Do You Actually Get Work Done?

When are we most productive? At what time of day do we complete the most tasks? Which days of the week are best for productivity? How about months, or even seasons? We partnered with data content firm Priceonomics to analyze anonymized Redbooth data spanning hundreds of thousands of users to determine how and when people complete tasks.

Which Countries Get the Most Work Done?

If there were a Workplace Olympics, which country would take home the gold medal for productivity? Who works the fastest, or finishes the most work? For this study, we worked with data content firm Priceonomics to analyze anonymized Redbooth data, comparing task productivity across countries. We examined the outcomes of hundreds of thousands of tasks created and completed by countries around the world.

Ranking the Most (and Least) Productive Industries

At Redbooth, we help companies manage projects using our software. We looked at anonymized data from nine million tasks completed over the last year to see how long it takes to get work done and whether smaller or larger companies get work done faster. Not only that, but we also looked at whether some industries were more productive than others.

Common Pitfalls in Project Management

Sometimes the best way to learn is to read about failed experiences. This section will cover mistakes people make in project management, such as not having an audit trail or not understanding the warning signs of an off-track project.

7 Signs Your Project is Bound to Fail

Projects break down for a number of reasons. Poor planning, overambitious deadlines, weak leadership, difficult clients—you may have experienced all of the above. We all know hindsight is 20/20. The challenge is to catch mistakes in your project before the damage is done.

The Tools of Project Management

You can only do your best with the tools you’re given, so make sure your toolbox is fully equipped and ready to go. We’ll get you started by breaking down a couple tools we play well with. Learn more about our integrations and how Redbooth can help you build a pipeline for your project, before you turn on the faucet.

Building a Project Management Pipeline

Managing multiple projects can get chaotic, and even experienced project managers need a trick or two up their sleeves. In this article, we walk through the steps of building a project management pipeline from start to end, so that PMs can stay organized and smash their goals.

Redbooth Project Management Case Studies

See how our customers use Redbooth to increase productivity, streamline workflow processes, and get their projects done on time.

Grain Creative Skyrockets Repeat Client Business

Grain Creative is an award-winning branding and design agency based in London, with a portfolio that includes large and medium-sized organizations in the fashion, luxury, and education industries.

The Society for Information Management Slashes Production Timelines, Boosts Productivity

The Society for Information Management (SIM) is a professional association of nearly 5,000 members, including CIOs, IT directors and IT procurement specialists. Founded in 1968, SIM has a network of active volunteers across more than 30 chapters.

Such a sprawling organization needed a way to streamline its communication. SIM’s management team and volunteer leaders required insight into its numerous interconnected programs.

Tulane University Medical Group Keeps High-Stakes Projects on Track

Tulane University Medical Group, the clinical practice group for Tulane University School of Medicine, works to create a smoothly running and collegial practice environment so its more than 400 physician members can focus on the quality of care and teaching.