The #1 Online Kanban Board Software for IT, Operations & Marketers

Be up to 50% more productive — manage every task as a part of one cohesive kanban workflow.

Top teams manage projects with Redbooth Kanban Boards

The Best Online Marketing Project Management Software

Be 50% more productive — manage every project as a part of one cohesive workflow.

Integrate your current software

Bring your favorite file storage and collaboration tools with you. Redbooth integrates with Box, Google Drive, Evernote, Gmail, OneLogin / Okta and more.

Bring Marketing Project Management Tools You Love

Launch a fully developed workspace with just a few clicks with Redbooth's project management workflow templates

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Kanban Board View for Workflow Processes

How to Setup and Use a Basic Kanban Board

Waterfall Workflow with Kanban

Using a Kanban Board view to plan your project can be the best way to piece together the various tasks that make up a large project. Its visual nature means that you and your team can see tasks in progress, tasks completed, and tasks that need to be started. Whether you use the agile or waterfall workflow, a kanban view is the perfect base for planning a successful project. Read on and find out how to best adapt it to your workflow!

Retrospective / Review

Once the sprint is finished, a retrospective review is done and all tasks in the Done task list are resolved. Any improvements that can be implemented to future sprints are left in the Retrospective task list.

The waterfall workflow is a sequential process consisting of different stages which are completed in order. All stages are dependent on the completion of the former. This workflow requires precise planning. Any unforeseen challenges will interrupt the entire project — in very simple terms, you can’t paint the house without first building it.

Follow this example to get it working best for you and your team:
In the workspace, create one task list with the following tasks (examples): Planning, Research, Writing, Reviewing, and Publication. Set their start and due dates so that they begin in sequence.

Timeline is tailor-made for the waterfall workflow. Its visual nature and dependency feature allow your team to see the duration and progress of the whole project. If one task is set to be overdue, you can change its due date and consequently the start date of any dependent tasks.

In a workspace, create 5 different task lists: Backlog, To Do / On Deck, In Progress, Done, and Review.

Agile Kanban Workflow 
(What Redbooth's Marketing & Development Teams Themselves Use)

Backlog → To do
These are the tasks you want the team to work on in the immediate future. Move chosen tasks from Backlog to the To Do task list. 

To do → In Progress
When a colleague starts a task, move it into the In Progress Board. All tasks that are in this task list have a due date and an assignee who documents the progress in the task comments.

In Progress → Done
As soon as a task is completed, they are moved to the Done task list. This way, everyone can see which tasks are done and which are still in progress when viewing the workspace.

Backlog
Place any tasks you are not working on in the Backlog Task List.

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