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Plan an Event

Research and Preparation

  • Define event goals
  • Define audience
  • Define dates and venue
  • Plan your budget
  • Payments

Event Checklist

  • Check: final guest confirmations
  • Check: menĂºs and dietary alternatives
  • Check: final event outline

Event Logistics

  • List of vendors
  • Food and catering
  • Transport
  • Attendees / guests
  • Space and venue
  • Safety and Security

Execution: Event Day

  • Check: Staff
  • Check: Agenda and event material
  • Check: Speakers
  • Check: Venue set up
  • Check: Catering
  • Check: Audio & video
  • Check: Photographer / Camera man
  • Check: Tickets

Marketing and sponsors

  • Promotion materials
  • Website / event app
  • Sponsorship
  • Social Media

After Event Checklist

  • Send Thank Yous to all attendees
  • Complete remaining payments to vendors
  • Send Thank Yous to all vendors
  • Distribute remaining promo materials
  • Start planning for your next event!
  • Prepare after event press release
  • Update Event Web and Social Media
  • Finalize budget vs. actuals financial budget plan