Plan an Event

Events

The days of using sticky notes (or endless email chains) to collaborate on event planning are over! This ready-made workspace guides you through the entire process, stage by stage. Each task list is packed with helpful details. Make sure that nothing falls through the cracks on the big day.

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The days of using sticky notes (or endless email chains) to collaborate on event planning are over! This ready-made workspace guides you through the entire process, stage by stage. Each task list is packed with helpful details. Make sure that nothing falls through the cracks on the big day.

Create Workspace Start a Redbooth workspace from this template

Plan an Event

Research and Preparation

  • Define event goals
  • Define audience
  • Define dates and venue
  • Plan your budget
  • Payments

Event Checklist

  • Check: final guest confirmations
  • Check: menús and dietary alternatives
  • Check: final event outline

Event Logistics

  • List of vendors
  • Food and catering
  • Transport
  • Attendees / guests
  • Space and venue
  • Safety and Security

Execution: Event Day

  • Check: Staff
  • Check: Agenda and event material
  • Check: Speakers
  • Check: Venue set up
  • Check: Catering
  • Check: Audio & video
  • Check: Photographer / Camera man
  • Check: Tickets

Marketing and sponsors

  • Promotion materials
  • Website / event app
  • Sponsorship
  • Social Media

After Event Checklist

  • Send Thank Yous to all attendees
  • Complete remaining payments to vendors
  • Send Thank Yous to all vendors
  • Distribute remaining promo materials
  • Start planning for your next event!
  • Prepare after event press release
  • Update Event Web and Social Media
  • Finalize budget vs. actuals financial budget plan