{"id":6470,"date":"2016-05-30T05:00:21","date_gmt":"2016-05-30T05:00:21","guid":{"rendered":"https:\/\/redbooth.com\/hub\/?p=6470"},"modified":"2016-06-10T16:54:51","modified_gmt":"2016-06-10T16:54:51","slug":"boost-productivity-without-increasing-stress","status":"publish","type":"post","link":"https:\/\/redbooth.com\/hub\/boost-productivity-without-increasing-stress\/","title":{"rendered":"9 Ways to Boost Productivity Without Increasing Stress"},"content":{"rendered":"

The 1992 film Glengarry Glen Ross gave us an immortal phrase, \u201cAlways Be Closing,\u201d or \u201cABC.\u201d In today\u2019s professional world of heavy workloads, multiple projects underway simultaneously, and overlapping deadlines, ABC might as well be \u201cABP\u201d \u2014 \u201cAlways Be Producing<\/a>.\u201d<\/p>\n

Because that is what is expected of the modern professional: high levels of productivity, from the mailroom to the courtroom, to the sales department to graphic design.<\/p>\n

Unfortunately, this kind of culture breeds astronomical stress levels<\/a> \u2014 a direct result of professionals overworking themselves<\/a> in an attempt to meet unrealistic goals (often self-imposed) or neglecting to practice self-care on their path to success.<\/p>\n

The good news is we don\u2019t have to spend our lives taking blood pressure medicine or burning the midnight oil. Practicing several simple tricks will allow us to not only remain productive but also boost our productivity without increasing either our stress or our chances of winding up in a straight jacket.<\/p>\n

Here are ten ways to boost productivity without increasing stress.<\/p>\n

1. Keep It Simple<\/h2>\n

It is entirely too easy these days to overcomplicate even the simplest of tasks. But the bottom line is there\u2019s just no need to attach a 2-page bibliography to that report on first quarter sales projections. Nor is it necessary to spend the night at Kinko\u2019s creating large-format color graphs when all you were asked to do was write a simple report.<\/p>\n

Employers do love employees who show incentive and go the extra mile, but sometimes taking inordinate amounts of time and brainpower<\/a> to stand above the crowd only hurts you in the long run: you\u2019ve now got to play catch-up on other projects and you\u2019ve kind of come off across as the professional equivalent of a grade-grubber. Chances are most employers would rather have accurate, efficient work delivered as expected, and on time, than a showy display of \u201clook how clever I am.\u201d<\/p>\n

2. Eliminate Distractions<\/h2>\n

While this should be a no-brainer, eliminating distractions can be trickier than it sounds. Distractions take many forms<\/a> and can be as obvious as a radio station blaring in the background or as insidious as your cell phone \u201ctinging\u201d social media updates for 8 hours. If you work from home, a pleasant sunny day beckoning from beyond the front door can be an intense rival to the tasks you\u2019ve assigned yourself, while a cuddly kitty certainly offers its own distracting appeal.<\/p>\n

Whatever the distraction is, the key to fighting it will be discipline. Give yourself some help by offering yourself an incentive. For example, if you can stay off social media all work day \u2014 assuming it\u2019s not part of your job \u2014 then reward yourself at night with a fancy pasta dinner or a much-needed run or hike. Maybe just knowing you\u2019ll get home at a reasonable hour if you take fewer water cooler breaks is incentive enough to be as productive as possible. Because in the end, that\u2019s what you\u2019re doing: saving yourself unnecessary hours at the office by staying focused and buckling down. Just make sure you still take the occasional 10-minute break, which will allow to recharge your batteries and return to your work refreshed. Failing to do so will only lead to burnout<\/a>.<\/p>\n

3. Identify and Organize Tasks<\/h2>\n

There\u2019s nothing worse than rolling over and over in bed at night stressing about a seemingly tangled mess of appointments, phone calls, meetings, emails, and reports \u2014 and then to show up at work the next morning not even knowing where to begin. Or worse, spending half your day on a task that was low on the priority scale. Avoid falling victim to this vicious cycle and productivity blocker by breaking down the day ahead of you task by task. Rate each task by order of importance and create an effective workflow. Call it a \u201cTo Do\u201d list, if you will. Just get it out of your brain and on paper.<\/p>\n

4. Just Dive In<\/h2>\n

We\u2019ve all done it: put off until the last minute a major undertaking we\u2019re dreading for some reason \u2014 maybe because it\u2019s time-consuming, high-stress, or intimidating. But the longer we put off tasks, letting them become gremlins in the back of our minds, the more stressed we get, which begins to impact the other tasks we\u2019re doing while we drag our feet. The simple fact is tackling those seemingly dreadful chores head-on brings both a sense of accomplishment and relief, and frees our minds to fully embrace the rest of the tasks facing us \u2014 increasing our productivity and reducing our stress, in other words.<\/p>\n

5. Don\u2019t Get Bogged Down<\/h2>\n

On the flip side of going full bore on a project is making sure we don\u2019t get caught up in \u201cred herring\u201d details \u2014 minor issues that drain our attention and productivity. For example, rather than stressing for two days about which font to use<\/a> on a report, stop trying to reinvent the wheel and select a font that\u2019s commonly accepted in-house. Then move on with your life; you\u2019re not a graphic designer. Obsessing over minor issues like this is just another form of procrastination<\/a>. Learn to recognize it and you\u2019ll learn to recognize what\u2019s important and what\u2019s not, resulting in a more streamlined workflow.<\/p>\n

6. Ask For Help<\/h2>\n

In a competitive work environment, asking a colleague or supervisor for help with a task or project can seem like a death sentence, an announcement to the office that you are incapable and need someone else to do your job for you. On the contrary, in any work environment, if a project manager or boss values quality work, it should say that you are doing your due diligence \u2014 making every effort possible to get it right. And that should be the bottom line, right? A quality product? There should be no shame in admitting you don\u2019t know how to access certain information, or that you can\u2019t get a particular program to work. More practically, it will help remove whatever stumbling block was in your way, allowing you to be productive once more and a little less stressed out. Get the answers you need and move on. However, once someone shows you to solve a problem, remember the solution. One of the deadly sins in any workplace is having to repeatedly be shown how to do something.<\/p>\n

7. Delegate\/Swap Assignments When Possible<\/h2>\n

Sometimes, there\u2019s just denying you\u2019ve been assigned or have taken on a task for which you just are not suited. Trying to fit the square peg (you) in the round hole (the task) is ultimately just a waste of everyone\u2019s time. Again, there should be no shame in admitting you\u2019re working outside of your wheelhouse. In fact, it demonstrates you\u2019re a team player \u2014 as long as you\u2019re willing to take on an equal amount of work in a field with which you have more experience. You don\u2019t want to appear lazy or as if you\u2019re pawning work off on someone else. Rather, if you\u2019ve run into a brick wall, find someone more suited to the task at hand and give them a chance to excel and shine instead of trying to clumsily do it yourself. This allows all involved to get back to being productive.<\/p>\n

8. Take Care of Yourself<\/h2>\n

The link between personal health and productivity at the office is an important one. If you\u2019re not sleeping at night<\/a> you can\u2019t very well be expected to churn out quality work the next day. Likewise, if your diet consists of energy drinks and fast food, chances are very good you\u2019re not operating at optimal levels. Getting enough sleep, getting exercise, eating healthy \u2014 these are all essential to performing well on the job and keeping stress levels low.<\/p>\n

9. Make Your Work Environment Pleasant<\/h2>\n

Happy workers are productive workers. If listening to your iPod makes you happy \u2014 and isn\u2019t a distraction \u2014 then invest in some great earbuds and enjoy yourself as you crank out those reports. Maybe spruce up your office with some houseplants that you find calming, or attach photos of inspirational figures to your walls. Whatever keeps you calm, happy, and motivated will likely keep you productive and less stressed. Just make sure not to lose valuable work time staring dreamily at that autographed photo of Elon Musk.<\/p>\n

Do you have any tips to boost productivity? Share them in the comments below!<\/em><\/p>\n","protected":false},"excerpt":{"rendered":"

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